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Role Description

Finance & HR Manager

Reporting to: Finance Director

The Finance Manager is a pivotal role in the smooth running of the AoEC organisation. With oversight from the Finance Director, the Finance Manager is responsible for managing key finance functions, most of the day to day relationships, issues and queries from the internal team on behalf of the finance function and managing external relationships with finance-related third parties and service suppliers. The Finance Manager is also responsible for the line management of the Finance Assistant, as well as taking the initiative to identify and implement improvements to processes and to develop new approaches. The Finance Manager has responsibility internally for HR matters, including developing and following processes for on-boarding and managing aspects of the employee life cycle.
The Finance Manager ensures timely production of monthly and year end numbers to enable the business to make well-informed commercial decisions and to ensure compliance with HMRC.

Key Responsibilities:

• Overseeing day to day operation of the finance function - dealing with daily financial matters, banking and taxation queries
• Managing nominal, purchase and sales ledgers and bank reconciliations
• Managing the Finance Assistant, supporting on a daily basis and ensuring a balanced workload
• Keeping accurate records of receipts, invoices, and tax payments
• Monthly Credit card reconciliations and journals
• Review and booking of staff expenses and processing expense payments
• Work with the Operations Team to ensure management of debtors and chase payments where required
• Ensuring the Supplier process is upheld along with the Prompt Payment Code and Know your Customer checks to make prompt supplier payments in a weekly payment run
• Managing month-end processes with invoice allocation to future months, dealing with general queries, month end journals etc
• Preparation and submission of quarterly VAT return for both EU and UK
• Assisting the Finance Director in the preparation of project and annual budgets
• Support with year-end accounts for external Accountant's review and processing
• Providing accurate financial and HR information as required for the Director Team
• Contributing to the development of the company’s Finance processes, identifying and implementing new or adjusted processes for efficiency
• Ad-hoc duties as support to the Finance Director
• First point of contact for all finance or HR related matters
• Managing the relationship with payroll provider alongside processing and submitting monthly payroll
• Overseeing day-to-day operation of the HR system – ensuring accurate record-keeping
• Ensuring all staff receive appropriate contracts of employment
• Prepare materials for colleagues on-boarding and off-boarding
• Supporting colleagues with information surrounding HR processes in a timely manner
  
• With support from the HR Consultant, managing other employee life cycle events or issues – for example family leave

Skills & Experience:

• Be qualified to minimum Level 3 AAT, or equivalent Bookkeeping or accounting qualification.
• Proven experience and track record of operating Xero accounting software
  
• Significant seasoned experience within a typical finance role
• Advanced level of proficiency in MS Excel
• Proficiency in MS Office and Word and other computer-based systems
• Excellent attention to detail
• Ability to develop sound working relationships
• Flexibility to adapt to the changing needs of a growing business
• Proactive and self-motivated – able to use own initiative and work autonomously
• Experience of line management preferred

Working Conditions/Hours

This is a permanent, 4 day/ week role. 

Working from home with occasional travel to company meetings in London or the South East.

Salary
c£34-37k FTE DOE

Please submit your c.v. and a covering letter to jobs@aoec.com by 21st October 2024